Purchasing

Purchasing

Supply Chain and Distribution Systems

  • The system provides a complete purchasing cycle with the following steps:
  • Starts by estimating the budget for the purchased items.
  • Handles shortcomings requests and addresses deficiencies either by:
    • Requesting a transfer from the warehouse (if quantities are available), or
    • Creating a purchase request (if quantities are unavailable).
  • Requests price offers and sends them to suppliers.
  • Receives supplier offers and selects the best one automatically.
  • Converts the selected offer into a purchase order and processes it through electronic approvals.
  • Sends the order to the supplier and begins receiving incoming shipments.
  • Enables electronic approval of received items from relevant departments.
  • Creates an internal receipt and gets it approved in the system.
  • Reviews and posts the transaction for finance and vendor accounts.
  • Identifies all types of purchasing transactions in your company and links them to stores and general accounts.
  • Creates automatic journal entries immediately upon recording a purchase transaction.
  • Generates shortages orders based on current store inventory.
  • Allows purchase orders to be recorded from different departments.
  • Handles requests for price offers and logs responses from suppliers.
  • Selects the best supplier price offers automatically or manually.
  • Converts the purchase requisition directly into a purchase order.
  • Receives purchased items through one or more shipments.
  • Records full purchase receipts including all purchase-related expenses.
  • Generates official company purchase receipts through the system.
  • Connects with the VAT system.
  • Offers a wide range of reports to support management and decision-making.
  • Exports all reports in PDF format or Excel.
  • Can operate through the internal network or via the internet with web-enabled functionality.